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The Online Community is a digital home for news, events, resources, and information for families at TASIS Portugal, helping everyone feel welcome and informed and helping to build a thriving community for our children.
Some members of the TPA (TASIS Parent Association), and several other volunteers, have administrator accounts (Admins) on the Online Community. These Admins are able to click through to an ‘Admin Portal’ to access the content management system and data records underpinning the community website.
There are different levels of Admin access, some with more controls than others. We ask that all Admins read these guidelines and complete the short form at the end to confirm that you have read and understood this information.
Login details and password security
Keep your login details private, as you would for any online service. Use a secure, long-form, password, and don’t share this with anyone.
Login activity
Only remain logged in to the Admin Portal for as long as you need to carry out your tasks and do not leave your device unattended whilst you’re logged in. You will be automatically logged out of the Admin Portal after two hours of inactivity. Your login history and all of your activity on the system is tracked.
Updating personal data records
Do not edit, delete, or export any database records (NB most Admins will only have 'View' access to records), unless with the written permission of TASIS Portugal for a specific, agreed purpose.
Content guidelines
When posting any content on the community site, whether new pages of information, news articles, photos, resources, or other information, please follow these principles:
> Create content that’s relevant for the TASIS parent community - e.g. highlights from assemblies, school trips, competitions etc, write-ups of recent events and charity projects, careers interviews with parents from different professions, information about local services and advice for TASIS families, etc
> Avoid publishing anything that might be deemed inappropriate
> Check that you have the right to post any photographs/ images
> Never post anything that might be deemed inflammatory (political/ racial/ religiously sensitive etc)
> Avoid sharing any links to WhatsApp groups or personal phone/ email addresses on publicly accessible web pages
Training to use the Events and Email functionality
Some Admins will use the Online Community to organize events and send emails - e.g. for event invites, reminders, and follow-ups. Before sending emails or publishing events we ask that you complete training on these areas of the software, in particular ensuring that you understand how the filtering system works for creating email recipient lists and that you understand how to test an email or an event registration process before making these live to the wider parent community.
Please contact the Community Site Manager, Shruti Jha, via the community online messaging system (or you can email TPAoc@tasisportugal.org), to arrange this training..
Data privacy reminder
The EU’s GDPR (data regulation) places strict emphasis on the rights of individuals to control their personal data. A key principle is that someone should not be surprised to find out their data is being used in a certain way. If you have admin-level access to email addresses, birthdays, or any other personal data, you should never copy or export this information or use it in any way other than for the purpose of managing agreed activities for the TASIS Portugal community.
Last updated: October 2023
Please click this button to complete a short form to confirm that you have read and will comply with the guidelines - thank you!
